Privacy Policy

1. INTRODUCTION

1.1 Highbury Executive Pty Ltd (ABN 15 696 075 439) ("we", "our", "us") is committed to protecting the privacy of individuals who interact with our website and services. This Privacy Policy explains how we collect, use, disclose and safeguard personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

1.2 By using our website or submitting information to us, you consent to the collection, use and disclosure of your personal information as described in this Privacy Policy.

2. INFORMATION WE COLLECT

2.1 Contact form submissions. When you use our website contact form, we collect the following personal information:

• (a) your name;
• (b) your company name;
• (c) your email address; and
• (d) the content of your message.

2.2 Automatic collection via web analytics. We may collect non-personally identifiable information automatically through standard web server logs and analytics tools, including browser type, IP address and pages visited.

2.3 Visitor identification. We use a third-party visitor-identification tool to identify the organisations that visit our website. This tool collects company names associated with website visits. Where a visiting organisation is a sole trader or small business whose name identifies an individual, that information may constitute personal information under the Privacy Act. We use this information solely for the purpose of understanding our website audience and identifying prospective clients for our executive search and recruitment consulting services.

2.4 Cookies and tracking technologies. Our website uses cookies and similar tracking technologies. Please refer to our Cookie Policy for further information about the types of cookies used, their purposes and how to manage your preferences.

3. HOW WE USE YOUR INFORMATION

3.1 We use the personal information we collect for the following purposes:

• (a) to respond to your enquiry;
• (b) to communicate with you about our executive search and recruitment consulting services;
• (c) to identify and contact prospective clients identified through our visitor-identification tool;
• (d) to improve our website and services;
• (e) to comply with our legal obligations; and
• (f) for direct marketing purposes, subject to clause 3.2.

3.2 If we use your personal information for direct marketing, we will provide you with a clear and simple means to opt out of receiving further marketing communications. You may opt out at any time by contacting us at admin@highburyexecutive.com.au.

4. DISCLOSURE OF INFORMATION

4.1 We do not sell, trade or rent your personal information to third parties.

4.2 We may share your personal information with the following categories of recipients:

• (a) Service providers: trusted third-party providers who assist us in operating our website and delivering our services, including email delivery providers, website hosting providers and our visitor-identification tool provider. These providers are required to handle your information confidentially and in accordance with applicable privacy laws.
• (b) Overseas recipients: some of our third-party service providers, including our visitor-identification tool provider, may store or process data on servers located outside Australia. Where we disclose personal information to overseas recipients, we take reasonable steps to ensure those recipients handle the information in a manner consistent with the APPs. By using our website, you consent to such overseas disclosure where it is necessary for the operation of our services.
• (c) Legal requirements: we may disclose personal information where required or authorised by law, or where necessary to protect our legal rights.

4.3 We will not use or disclose personal information collected via our visitor-identification tool for any purpose other than identifying prospective clients and understanding our website audience, unless we have obtained your consent or are otherwise permitted by law.

5. DATA SECURITY

5.1 We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification or disclosure, including through the use of encryption, access controls and secure infrastructure.

5.2 No method of transmission over the internet or electronic storage is completely secure. While we strive to protect your personal information, we cannot guarantee absolute security.

5.3 If we become aware of a data breach that is likely to result in serious harm, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches scheme under Part IIIC of the Privacy Act.

6. DATA RETENTION

6.1 We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required or permitted by law.

6.2 When personal information is no longer required, we will take reasonable steps to destroy or de-identify it.

7. YOUR RIGHTS

7.1 Under the Australian Privacy Principles, you have the right to:

• (a) request access to the personal information we hold about you;
• (b) request correction of personal information that is inaccurate, out of date, incomplete, irrelevant or misleading;
• (c) opt out of direct marketing communications; and
• (d) lodge a complaint about our handling of your personal information.

7.2 To exercise any of these rights, please contact us using the details in clause 10.

7.3 We will respond to access and correction requests within a reasonable time. We may decline a request in circumstances permitted by the APPs, and will provide written reasons if we do so.

8. COMPLAINTS

8.1 If you believe we have breached the APPs or otherwise mishandled your personal information, please contact us in the first instance using the details in clause 10. We will investigate your complaint and respond within 30 days.

8.2 If you are not satisfied with our response, you may lodge a complaint with the OAIC at www.oaic.gov.au or by calling 1300 363 992.

9. THIRD-PARTY LINKS

9.1 Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies before providing any personal information.

10. CHANGES TO THIS POLICY

10.1 We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.

11. CONTACT US

11.1 If you have any questions about this Privacy Policy, wish to exercise your rights, or wish to make a complaint, please contact us at:

Highbury Executive Pty Ltd
Email: admin@highburyexecutive.com.au